Privacy Policy – Lawscotjobs.co.uk
The Law Society of Scotland (the “Society”) is committed to preserving the privacy of all visitors to www.lawscotjobs.co.uk (the “Website”). The Society operates the Website in conjunction with Think Publishing Ltd who manage the site on a day to day basis. We know that you care how information about you is used and shared and we appreciate your trust in us to do that carefully, sensibly and lawfully.
Please read the following privacy policy to understand how we use and protect the information that you provide to us. You should also read the terms and conditions of use of the Website available here.
In order to apply for a position or to access or receive Job Alerts you must register on the Website. By registering with the Website, you agree to the collection, use and transfer of your information under the terms of this policy. If you do not accept the terms of this policy you must leave this Website immediately and you may not use any of the services we provide.
Data Protection Officer
We have an appointed data protection officer (DPO) who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact the DPO using the details set out below.
Our full details are:
Full name of legal entity: Law Society of Scotland
Name of DPO: James Ness
Email address: dataprotection@lawscot.org.uk
Postal address: DPO, Law Society of Scotland, Atria One, 144 Morrison Street, Edinburgh EH3 8EX.
Telephone number: +44(0) 131 226 7411
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Information that we collect from you
When you register with www.lawscotjobs.co.uk you will be asked to provide certain personal data or personal information about yourself including:
(collectively “Contact Data”)
It is optional if you wish to sign up to job alerts which are emails we send to you alerting you to jobs in your preferred practice area and location (“Job Alerts”) or our CV resume upload service. If you sign up to Job Alerts you will be asked to provide:
(collectively “Job Data”)
If you upload your CV resume any personal data in that CV resume will be stored by us and may be reviewed by the Society to ensure that (in the Society’s sole opinion) the CV resumes content is not illegal, immoral, obscene or offensive or so as to comply with the legal or moral obligations placed upon the Society. Your CV resume will be held securely on Zero One Design Ltd’s hosting platform. Recruiters and/or job advertisers will not be able to access your CV resume unless you carry out a positive action (e.g. click a button) to send it to them when applying for a job through the Website.
We may also collect information about your usage of the Website as well as information about you from any messages you post to the Website and e-mails or letters you send to us or information gathered during telephone conversations with you.
We do not collect any “Special Categories of Personal Data” about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
This website is not intended for children and we do not knowingly collect data relating to children.
How is your personal data collected?
We use different methods to collect data from and about you including through:
- Direct interactions. You may give us your Personal Data by filling in forms (online of offline) or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
- Automated technologies or interactions. As you interact with our website, we may automatically collect: internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website (“Technical Data”) about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. Please see our cookie policy for further details.
- Third parties or publicly available sources. We may receive personal data about you from various third parties including analytics providers such as Google based outside the EU.
How we use of your information
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us or alternatively you can change your profile settings by logging into your account here.
Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please Contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
|
Purpose/Activity |
Type of Data |
Lawful basis for processing |
|
To register you as a new user |
(a) Contact (b) Job |
Performance of a contract with you |
| To provide you with Job Alerts |
(a) Contact (b) Job |
Performance of a contract with you |
|
To manage our relationship with you which will include: (a) Notifying you about changes to our terms or privacy policy (b) Asking you to leave a review or take a survey
|
(a) Contact (b) Job |
(a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (to keep our records updated and to study how users use our products/services) |
|
To enable you to partake in a prize draw, competition or complete a survey |
(a) Contact |
(a) Performance of a contract with you (b) Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business) |
|
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) |
(a) Contact (b) Job (c) Technical |
(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise) (b) Necessary to comply with a legal obligation |
|
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you |
(a) Contact (b) Job (c) Technical |
Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy) |
|
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences |
(a) Technical |
Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy) |
|
To make suggestions and recommendations to you about goods or services that may be of interest to you |
(a) Contact (b) Job |
Necessary for our legitimate interests (to develop our products/services and grow our business) |
Marketing
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We will get your express opt-in consent before we share your personal data with any company outside the Society group of companies for marketing purposes.
Opting Out
You can ask us or third parties to stop sending you marketing messages at any time by logging into the website and checking or unchecking relevant boxes to adjust your marketing preferences or by following the opt-out links on any marketing message sent to you or by Contacting us at any time.
Cookies
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see below.
Change of Purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please Contact us. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
International Transfers
We do not transfer your personal data outside the European Economic Area (EEA).
Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Data Retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. We will not hold your personal data for more than a week after you remove/delete your user account with the Website unless we are required to under law. All documents associated with your account will be automatically deleted 24 months after your last login.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
You can ask us to delete your data and activity. There is also an option in your profile settings to “Remove Account”. This willpermanently delete your entire account including your personal details, documents and applications.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
Your Legal Rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. These rights include, the right to:
For more information on your rights please visit the Information Commissioner Officer’s website (www.ico.org.uk).
If you wish to exercise any of the rights set out above, please contact the Society DPO on dataprotection@lawscot.org.uk or by phone on 0131 221 7411.
No Fee Usually Required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What We May Need From You
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time Limit to Respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Cookie Policy
Cookies
Cookies are alphanumeric identifiers that we transfer to your computer's hard drive through your Web browser to enable our systems to recognise your browser and to provide features such as personalised greetings and to help us track your progress through the site.
The Help menu on the menu bar of most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie and how to disable cookies altogether. However, cookies allow you to take full advantage of some of www.lawscotjobs.co.uk’s most innovative and useful features and disabling them may mean you cannot use these features. More information on how to manage and disable cookies can be found on www.allaboutcookies.org.
If you do leave cookies turned on, be sure to sign off when you finish using a shared computer.
Our Policy on Cookies
We only use Session Cookies to aid your navigation and use of this website while you are accessing this website via a browser, for example, to remember a search you have undertaken or to remember what job you have applied for. The Session Cookies are cleared as soon as your browsing session is completed, you have logged off, or navigated to another website. We do not store your personal information about you, under any circumstances.
Disclosure of your information
We will send the information you submit to us for a particular vacancy to the employer advertising that vacancy. We may also send your details to employers whose vacancies we identify as being a match for your skills and interests. Please note that we are not responsible for any loss or damage suffered by you if one of those employers is your current employer.
The information you provide to us will be held on our computers in the UK and may be accessed by or given to our staff, and third parties who act for us (who may work outside the UK) for the purposes set out in this policy or for other purposes approved by you. By submitting your information to us, you agree that it may be transferred outside the European Economic Area. Countries outside the European Economic Area do not always have strong data protection laws. However, we will always take steps to ensure that your information is used by third parties in accordance with this policy.
We may also pass aggregate information on the usage of our site to third parties but this will not include information that can be used to identify you.
If the business of the Website enters into a joint venture with or is sold to or merged with another business entity, your information may be disclosed to its new business partners or owners.
We will not sell your biographical information or contact details to any third party. We will not share or distribute any of the information you provide to us with or to any third party outside the Society unless as part of the service you have registered for, or we are required to do so by law, or we have obtained your consent to send you details about third party products and/or services, in which case we may pass the information you provide to us to the providers of those goods and/or services.
Security and data retention
We employ appropriate security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. We will retain your information for a reasonable period or as long as the law requires.
Your Password Security
You are responsible for ensuring that any password and user ID, and any other security mechanism issued to you, remain confidential. If third parties have access to your password, user ID or any other security mechanism they can control your personal information and ID. We are not responsible for the consequences of their use of your personal information and ID in these circumstances. If your password or user ID or any other security mechanism is compromised you should contact us immediately, and until you do so we will be entitled to rely on any communications sent to us using your password and user ID and any other security mechanism as if they originated from you.
Third Party Information Collectors and Websites
If you disclose your personal information to third parties including, but not limited to, third party websites with links on our Website, our privacy policy shall not be enforceable against them. We take no responsibility and shall not be liable for third party use of your personal information in such circumstances.
You should be aware that if you click on any link on the Website, to another website provided by a third party, it is possible you may encounter cookies or similar devices placed by those third parties. We do not control the use of cookies or of similar devices by third parties and are not responsible or liable for them.
You should review the privacy policy of that third party website to check how they may use or disclose your information.
Accessing and updating
You are entitled to see the information held about you and you may ask us to make any necessary changes to ensure that it is accurate and kept up to date. If you wish to do this, please contact us as we are the data controller for this information. We are entitled by law to charge a fee of £10 to meet our costs in providing you with details of the information we hold about you and may ask you for proof of identity to prevent unauthorised disclosure of private information.
Changes to our privacy policy
Any changes to our privacy policy in the future will be posted to the site and/or, where we feel it is appropriate, through e-mail notification.
Contact
All comments, queries and requests relating to our use of your information are welcomed and should be addressed to The Data Protection Officer, The Law Society of Scotland, Atria One, 144 Morrison St, Edinburgh EH3 8EX; email dataprotection@lawscot.org.uk. Telephone: +44 (0)131 221 7411
