Facilities Support

Job Description

Facilities Support, £27,720pa Permanent, Full Time, 35 hours per week (8:30am – 4:30pm)

Join the Law Society of Scotland at an exciting time as a Facilities Support team member. You’ll play a key role in keeping our Facilities Team running smoothly, collaborating with other teams and trusted suppliers to ensure everything works seamlessly. From supporting compliance, handling administrative tasks, or managing room setups, your contribution will help the team deliver excellence every day. 

Due to the nature of this role and the responsibilities involved the successful candidate will be office-based each day. You’ll be a part of our vibrant workplace, connecting with colleagues and making an immediate impact.

At the centre of our organisation are the values of Respect, Openness, Progress, Inclusion, and Integrity which drive our teams to deliver the best possible service for the legal sector and beyond. 

Key Responsibilities for this role

• Manage the secure receipt, sorting, scanning, distribution and tracking of all incoming and outgoing mail, including Royal Mail, DX post, and deliveries. Maintain accurate records of all tracked mail items and ensure the mailroom remains organised and tidy.
• Set up meeting rooms and manage room layouts as required, including the safe handling and movement of office furniture.
• Book, coordinate, and manage courier services as required.
• Manage offsite storage processes, including archiving, file retrievals and secure document destruction.
• Maintain adequate stock levels of catering supplies, stationery and paper.
• Monitor, manage, and action Facilities helpdesk requests in a timely manner.
• Support the smooth running of the office (filling printers with paper ensuring printer hubs are stocked and kept tidy).

Key Knowledge, Skills and Experience:

• Experience of working in a similar role within an office environment.
• Strong attention to detail and excellent time management skills.
• Excellent communication skills both verbal and written.
• Ability to build and sustain effective working relationships at all levels.
• Positive and proactive attitude with a willingness to learn and assist where required.

What we offer our employees?

We offer a comprehensive benefits package to support our colleague’s professional and personal needs. Some of these include:

• Flexible working, to allow you to work around your lifestyle and commitments.
• 30 days holiday plus bank holidays
• A competitive pension provision scheme
• Excellent family friendly benefits
• Learning and Development opportunities to enhance your skills or through programmes leading to professional or academic qualification.
• Various health and wellbeing benefits such as confidential counselling services, bike to work scheme, private medical insurance, and offers on well-known brands through our Lifestyle savings offering.

The Law Society of Scotland is an equal opportunities employer, and we welcome applications from candidates with diverse backgrounds. We hold an Investors in Diversity Award in recognition of our commitment to advance fairness, respect, equality, diversity, inclusion and engagement within our organisation and the Scottish legal sector. More information can be found on our Equality and Diversity page. 

We are always on the look for new talent to join our incredible workforce. If you are looking for a new opportunity within the Society, we would love to hear from you!

If this opportunity sounds like the one for you, click Apply now.

This vacancy will close at 11:30am on 7 April 2026.

We are unable to provide feedback to applicants who are not selected for interviews.

We are unable to accept CV’s. Please complete the full application form.