Job Description
Beaumont Legal Recruitment is delighted to be working with a highly regarded UK law firm to appoint an experienced Executive Assistant to join its established Personal & Family / Wills & Executry team based in Edinburgh.
This is an excellent opportunity for an organised and proactive Executive Assistant, Legal Secretary or Administrator with experience within a private client, family law or wider professional services environment to join a collaborative and forward-thinking legal team.
The successful individual will play a key role in supporting a busy and high-performing practice area, delivering high-quality administrative and client support to lawyers and clients across a broad range of personal and family matters.
The Opportunity
Working closely with lawyers and paralegals, you will provide comprehensive executive assistant and administrative support across a varied workload, ensuring an efficient and professional service is delivered at all times.
This role offers exposure to a modern and evolving legal environment, with the opportunity to work alongside experienced legal professionals within a firm committed to innovation, technology and continuous improvement.
Key Responsibilities
- Diary and inbox management for lawyers and legal teams
- Coordinating meetings, travel and client appointments
- Preparing, formatting and proofreading legal documentation and correspondence
- Managing client onboarding processes and drafting letters of engagement
- Assisting with billing, expenses and invoice processes
- Supporting file management and document organisation across internal systems
- Liaising confidently with clients and third parties via phone, email and in person
- Managing priorities effectively across multiple tasks and deadlines
- Supporting remote-working legal colleagues with office-based administration
- Using legal technology and AI systems to improve efficiency and accuracy
- Assisting with wider team administration and providing cover where required
About You
The successful candidate will ideally demonstrate:
- Previous experience within a legal support or executive assistant role
- Experience supporting Personal & Family, Private Client or Wills & Executry teams is highly desirable
- Excellent organisational and time management skills
- Strong communication skills with a professional and client-focused approach
- The ability to prioritise effectively within a fast-paced environment
- Strong IT skills across Microsoft Office applications including Word, Outlook and Excel
- High levels of accuracy and attention to detail
- A proactive and flexible approach with the ability to work independently and collaboratively
- A willingness to embrace new technologies, including AI-driven systems and processes
Experience with systems such as BigHand, Aderant or document management systems would be advantageous, though not essential.
Why Apply?
- Join a respected and progressive legal business with an outstanding reputation
- Supportive and collaborative team culture
- Exposure to high-quality work and experienced legal professionals
- Investment in training, development and technology
- Modern working environment with genuine long-term career prospects
- Competitive salary and comprehensive benefits package
For a confidential discussion or to apply, please contact Beaumont Legal Recruitment.
