LEGAL SUPPORT OFFICE MANAGER

Organisation
Macarthur Green
Reference
VAC-16670
Contract Type
Full-Time
Practice Area
Legal Support
Location
Glasgow
Salary
Competitive
PQE
N/A
MacArthur Green is a carbon negative environmental consultancy operating in the west end of Glasgow. We work predominantly on renewable energy projects in Scotland.

Job Description

We are a small team and we need a proactive and positive person to take on the varied and challenging role of Legal Support Office Manager to support us. This is a unique opportunity for someone smart and diligent, with a keen eye for detail.   
 
You must be legally trained in order to support our Legal Director with client contract reviews, subcontractor management and HR contracts. Please note this is not a legal traineeship.  
 
You must be proactive and a born multi-tasker in order to help the smooth running of the office.  This is a hands on role, suited to someone who likes being at the centre of a business and offering a helping hand. The successful candidate will be our go-to person to get things done in the office, whether for contract reviews and audits, or ordering stationary and nipping to the post office. This role is well suited to a well organised individual looking for variety, as no two days are the same!  
 
A key part of this role will involve helping ensure that projects contracts are reviewed promptly and company risk minimised. In addition, you will be required to carry out annual company audits (ISO9001/ISO14001 and Achilles) and carry out actions in preparation and following these audits.  
 
If you (1) love a contract, (2) want to keep a work life balance, and (2) don’t mind rolling up your sleeves to get stuff done in the office, (4) don’t fancy a traditional role in a law firm, please get in touch! 
 
Responsibilities will include:

  • Reviewing/negotiating client contracts
  • Drafting sub-contractor contracts
  • Drafting employment contracts
  • Managing external audits on behalf of the company (ISO9001/14001, Cyber Security and Achilles)
  • Carrying out internal company audits
  • Maintaining company process register and carrying out process reviews
  • Completing supplier registration databases
  • Tender support questionnaires (PQQs ITTs)
  • Office administration – everything from answering phones to purchasing equipment, managing supplier accounts, updating the website, onboarding new recruits, filing, scanning, trips to the post office and keeping the office tidying (this list is not exhaustive!)
  • The role has scope for taking on some bookkeeping and invoicing but would depend on the individual showing an interest in this area and so is optional.  

 
You will be based at MacArthur Green’s office in Glasgow on the banks of the River Kelvin. We are operating a skeleton staff in the office whilst Covid-19 restrictions apply, and as this role is integral to the smooth running of the company the candidate must be prepared to be office based.  
 
The role is full time, Monday to Friday, 8.30am and 5pm with a one hour break for lunch. Please consider carefully whether you can commit to this working pattern before applying, as these requirements are mandatory.  

The successful candidate must be proactive and confident working with a range of people; you will work with and support our clients, Directors and our onshore and offshore ecology and ornithology Project Managers.  

You must have: 

  • A Scots law degree, commercial contract or paralegal training. (Ideally you will have completed the Diploma in Legal practice, but this is not essential).
  • Strong IT skills, including Microsoft Word, Outlook etc.
  • Great interpersonal skills 
  • A detail-orientated way of working
  • A natural problem solver attitude 
  • A flexible and proactive approach to work. 

Ideally you will have knowledge of auditing whether for quality, environmental or health and safety, but this is not essential as training can be provided.  
 
Salary £28,000 – £36,000 pro rata, dependent on experience, plus company pension contribution. 
 
Successful applicants will be short listed for interview. If you are shortlisted, you will be asked to undertake a practical exercise involving a high level review of a commercial contract to identify key potential risks. Depending on your successful performance in this exercise, we will write to you to invite you to interview.  
Interviews are based on our competency framework. We will look for evidence from you to support your level of competence for the role. 
MacArthur Green welcomes applications from all nationalities and as such we ask that all applicants have the right to work in the UK. If you require a visa work in the UK, we ask that you ensure the conditions of your visa, such as the expiry date, working hours etc. meet the criteria for the post you with to apply for.  

Please note that we do not offer sponsorships for visa at this time.   

Please send your CV along with a covering letter explaining how your skills and experience can be applied to this role to recruitment.office@macarthurgreen.com. We are looking for candidates who have clearly researched MacArthur Green and what we are about, so please let this shine through in your covering letters!  
 
Applications must be submitted by Friday 25th September 2020. 
 
A bit more about us

MacArthur Green specialises in the provision of ornithology, ecology and peat consultancy services for renewable energy and transmission projects, and specialist advice to government bodies such as SNH and Marine Scotland. Our work covers the terrestrial and marine environment.   
 
The work we do helps to create a positive environmental legacy by supporting research projects and investing in our own native woodland planting scheme at Lochgair, which not only deliver biodiversity benefits, but help to make MacArthur Green, and the services we deliver to our clients, carbon negative. 
 
Our team of ecologists and ornithologists combine a strong mix of scientific, commercial, and regulatory knowledge and experience. This ensures high quality and pragmatic service and advice is consistently delivered to our clients.   
 
The values at the core of MacArthur Green are a belief in consistently delivering high quality service and advice, supporting each other in our day to day lives, ensuring that the health and safety of our team is critical to what we do and having a positive impact on the environment. 
 
MacArthur Green is an equal opportunities employer.  
 
We have a riverside office with front row seats looking on to the River Kelvin.  
 
If you have any questions about access or how your requirements may be met whilst working at MacArthur Green, perhaps adaptations or equipment, please get in touch with Kirsty MacArthur for a quick chat to put your mind at ease. We can also show you a virtual tour of the office and access facilities for when we get back to working from the office.  
 
No recruitment consultants, please. 
 
 

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