Governance Coordinator

Job Description

Governance Coordinator, Permanent, £27,780pa, 35 hours per week

It is an exciting time to join the Law Society of Scotland. We have an opportunity within the Governance Team for a Governance Coordinator who is highly organised and has good experience of managing meetings, including agenda, papers and minutes. This role is a varied one and will provide secretarial support to both the Audit committee and Finance sub committee, both of which are key Governance committees. The role will also provide support to the Governance Secretary in managing our Board and Council; and support to the Governance Manager around risk management and business continuity. The role plays a wider part of improving and developing our Governance across the Society

At the centre of our organisation are the values of Respect, Openness, Progress, Inclusion, and Integrity which drive our teams to deliver the best possible service for the legal sector and beyond. 

Key Responsibilities for this role

• Co-ordinate all aspects of the Audit committee and Finance Sub committee meetings in accordance with the Committee remit and standing orders
• Provide administrative support to include meeting invites and preparation of agenda papers using meeting software
• Attendance at meetings, drafting minutes, updating forward planner and decision/action points
• Liaise with Governance Recruitment Team on Membership term dates and oversee applications and interviews
• Help manage the onboarding and offboarding membership of both Committees
• Support Committee members with governance and administrative questions 
• Coordinate the updating of risk registers across the organisation and produce quarterly risk reports
• Be part of the Business Continuity Team as deputy plan owner for the Finance and Operations directorate and lead the admin role on the Incident Management Team
• Provide full meeting support for Council and Board in the absence of the Governance Secretary

Key Knowledge, Skills and Experience:

• Working with committees or volunteers
• Arranging meetings; liaise with caterers regarding orders and issues
• Knowledge of policies and processes
• Knowledge of good governance practices
• Minute taking
• Solid administrative experience
• Ability to quickly synthesise information to gain a detailed knowledge of the Society’s Rules and Guidance
• MS Office in particular word, excel, power point, outlook and teams.
• Solid time management and forward planning skills
• Problem solving skills
• Confident with various systems, including data bases and case management systems.
• Excellent interpersonal skills, high degree of emotional intelligence and ability to influence
• Highly organised and able to manage and prioritise workload to deliver targets
• Excellent communication skills, written and verbal
• Ability to meet deadlines and manage others to meet deadlines
• Attention to detail

What we offer our employees?

We offer a comprehensive benefits package to support our colleague’s professional and personal needs. Some of these include:

• A hybrid working environment.
• Flexible working, to allow you to work around your lifestyle and commitments.
• 30 days holiday plus bank holidays
• A competitive pension provision scheme
• Excellent family friendly benefits
• Learning and Development opportunities to enhance your skills or through programmes leading to professional or academic qualification.
• Private medical insurance
• Various health and wellbeing benefits such as confidential counselling services, bike to work scheme, eyecare, and offers on well-known brands through our Lifestyle savings offering.

The Law Society of Scotland is an equal opportunities employer, and we welcome applications from candidates with diverse backgrounds. We hold an Investors in Diversity Award in recognition of our commitment to advance fairness, respect, equality, diversity, inclusion and engagement within our organisation and the Scottish legal sector. More information can be found on our Equality and Diversity page. 

We are always on the look for new talent to join our incredible workforce. If you are looking for a new opportunity within the society, we would love to hear from you!

If this opportunity sounds like the one for you, click Apply now.

This vacancy will close at 11:30am on Thursday 10 October 2024.

We are unable to provide feedback to applicants who are not selected for interviews.